UFO Rules

Rules of the Federation

1. Any society may join by paying $20.00 per vote in the AOA House of Delegates.
2. The officers of the Federation will be the officers of the caucus. Nominations for officers of the caucus may be made during any caucus meeting. Terms of office are for two (2) years. The elections for Chairman will be held at the last caucus meeting in odd numbered years. Elections for Vice Chairman and Secretary/Treasurer will be held at the last caucus meeting in the even numbered years.
3. All actions will be based on one vote per society with majority rule applied unless otherwise stated. In the event of a tie, the chair will cast the deciding vote.
4. Each society is bound to abide by the decision of the caucus. Any society that cannot support a decision of the caucus may be released by majority vote of the caucus provided they have announced their intentions before the vote is taken. Each such request is to be voted on separately.
5. Annual dues are $75 per society plus $60 per delegate attending the House of Delegates.
6. Selection of AOA Board of Trustee candidates from UFOS:
   1. Nomination with supporting documents, curriculum vitae and endorsement from the divisional society will be submitted to the UFOS Candidate Committee Chairman 60 days prior to the AOA House of Delegates.
      1. The UFOS Secretary will report to the UFOS divisional societies by email the names of all properly submitted divisional society nominees 30 days prior to the UFOS meeting during the annual AOA House of Delegates. This information will also be placed on the website.
      2. CVs for each nominee are to be provided by the nominating Divisional Society to the UFOS Secretary to be placed on the website.
      3. A slate of candidates for AOA Board of Trustees positions shall be selected annually by vote of the divisional societies present at the first UFOS meeting during the annual AOA House of Delegates meeting.
   2. Nominees can be selected without prior nomination and submission of documents by a 2/3 vote of the membership at the UFOS meeting during the annual AOA House of Delegates meeting and by confirmation of their divisional society's delegation. This rule applies if there is no candidate list or an unusual situation mandates a specific candidate who is not on the list.
7. Standing Committees of the UFOS:
   1. The Candidates committee shall consist of the Chairman of the UFOS and a minimum of four (4) committee members. The Candidate committee is charged with receiving and reviewing all documents for completeness and preparation for submitting these names to the UFOS divisional societies for consideration.
   2. The Rules committee shall consist of the Vice Chairman of the UFOS and a minimum of four (4) committee members. The Rules committee is charged with reviewing all current rules of the UFOS for accuracy, appropriateness and necessity.
   3. The Ad Hoc committee shall consist of the Secretary of the UFOS and a minimum of four (4) committee members. The Ad Hoc committee is charged with determining which standing committees are needed, how they should be constituted and what their charge should be. The Ad Hoc committee is charged with contacting unrepresented states to encourage attendance.
   4. The Resolutions committee shall consist of the Vice Chairman and all UFOS members who sit on the AOA Board of Trustees. This committee is charged with organizing and presenting a summary of the reference committee discussions of the major resolutions of interest to the UFOS.
   5. All committee members will be selected by the committee chairman from the official delegate volunteers at the UFOS during the annual AOA House of Delegates meeting. Committee members will serve two (2) year terms staggered so that two (2) committee members are selected each year. Each divisional society shall have no more than one (1) representative on the UFOS committees.

Approved July, 2016